What Are Mandatory Roles?
Mandatory roles are designed to clearly delegate necessary responsibilities within your team to keep you, your team, the participants and SU NSW safe. Roles are conditional to the specific characteristics of your ministry. The table below outlines what mandatory roles are required for different ministry circumstances. You will need to nominate the roles required for your ministry in RSGG Stage 2: Set, on the 2.2 People form.
Roles should be assigned based on skills, experience and gifting. Select “Learn more” to view a complete role description and more information about each role.
| Role | Conditional Requirements | Qualifications / Skills | Role Description | Notes | More Information |
|---|---|---|---|---|---|
| Director | All ministries | Leadership experience | Responsible for overseeing the entire team and program from planning to follow up. | Recommended minimum 2 | Learn more |
| Administrator | All Ministries | Administration skills | Responsible for assisting the director(s) in administration tasks as required. | This role may be done by a director | Learn more |
| Treasurer | Any ministry with cost involved | Skills in managing finances | Responsible for overseeing the budget, managing finances (including reimbursements and receipts), and providing a transparent financial report. | May be done by a Director | Learn more |
| Safety & Risk Coordinator | All Ministries | Skills/experience in operational safety | Responsible for training and equipping team members to understand and practice safety during all activities, and ensuring activities are conducted as safely as possible. | Operational safety (equipment, activity risks) | Learn more |
| Safe Ministry Officer (Male & Female) | All Ministries | Confident and competent in child safe reporting procedures | Responsible for receiving and responding to all safe ministry concerns during camp/mission. Able to give advice and support to all leaders regarding safe ministry issues. | Child protection focus. Single gender camps require only that gender | Learn more |
| First Aid Coordinator | All Ministries (excl. online) | First Aid / Medical qualification (HLTAID011 or above, nurse, dr, paramedic) | Responsible for coordinating incidents requiring First Aid and administering First Aid as required. | Multiple required if simultaneous activities or large ministries | Learn more |
| Medication Administrator | Camps with participants u18 | — | Responsible for dispensing medications to campers during camp. | Often completed by the first aid coordinator | Learn more |
| Pastoral Care Coordinator | All Ministries | Experienced in pastoral care | Responsible for monitoring pastoral care needs and providing or overseeing pastoral care to team members and/or participants. | May be “camp parents” or the director(s) | Learn more |
| Bible Input Coordinator | All Ministries | Theologically competent | Responsible for ensuring Bible input time is a key aspect of camp/mission and a priority in program planning. | May be one of the director(s) | Learn more |
| Prayer Coordinator | Recommended | Faith in the power of prayer | Responsible for promoting prayer and coordinating prayer support for camp/mission. | — | Learn more |
| Cook | If any food prepared onsite | Food Safety (recommended); skills in food preparation and cooking | Responsible for oversight of all food aspects before and during camp/mission. | — | Learn more |
| Equipment Coordinator | As required | Organised; physically fit; practical skills in fixing and maintaining equipment | Responsible for equipment maintenance and storage, and for coordinating set up and pack up of sites and activities requiring equipment. | — | Learn more |
| Water Safety Supervisor (Pool) | Water activities – pool only | Swim Teacher | Responsible for water safety during pool activities. | — | Learn more |
| Water Safety Supervisor (Bronze Medallion) | Open water activities | Lifeguard; Bronze Medallion | Responsible for water safety during open water activities. | — | Learn more |
| Inflatable Device Supervisor | Inflatable device activity | Experience and competence with managing inflatable devices | Responsible for supervising the set-up, pack up and use of any inflatable device, and ensuring it is operated safely and participants follow the rules. | — | Learn more |
| Boat Driver | Boating activity | Boat Drivers licence | Responsible for safely operating a powered vessel in support of water sports activities, complying with maritime regulations and organisational procedures. | — | Learn more |
| Road Driver | Transport by road | Drivers’ Licence | Responsible for safely transporting participants and/or team members by road. | — | Learn more |
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